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On this page, you will find information about the different types of authorisation for the W3D3 registration system. You can also read about which training courses are compulsory in order to obtain authorisation. There are two types of authorisation in W3D3: Official and Registrator. This page describes what you can do and view in the system with the different authorisations and what responsibilit
To archive means to systematically care for, preserve and organise the University’s public documents so that they are searchable and accessible to us internally as well as to the public. This page is about physical archiving and here you can read more about the requirements for premises and materials, as well as how to organise and pack documents. Contents:StorageChoosing the right office material
https://www.staff.lu.se/support-and-tools/records-management/archiving/physical-archiving - 2026-07-14
The same laws and regulations apply to university documents whether they are electronic or on paper, but the conditions for handling and archiving electronic documents are different. Contents on this page:Choosing an electronic formatMaking electronic documents searchable (metadata)Storing of electronic documentsIntermediate storage of electronic documentsProcurement of new systems from an archiva
https://www.staff.lu.se/support-and-tools/records-management/archiving/electronic-archiving - 2026-07-14
The basic idea of archiving is to preserve information. Disposal should be undertaken in a manner that minimises the loss of information. Disposal should never take place without regulatory support. What does disposal of documents mean?Disposal means the destruction of information in its entirety and forever (discarding, shredding, burning, deleting electronically etc.). You must ensure that dispo
https://www.staff.lu.se/support-and-tools/records-management/archiving/preservation-and-disposal-documents - 2026-07-14
Documents that arise in research activities are covered by laws and rules and must be managed accordingly. On this page you will find information on how to manage your research documents correctly. Public records are documents that are produced or received by an authority. This means that even those documents that arise within research are public records and are covered by legislation such as the
https://www.staff.lu.se/support-and-tools/records-management/archiving/archiving-research-documents - 2026-07-14
All paper documents to be preserved will sooner or later be delivered to the University Archives’ storage facility at Arkivcentrum Syd for final archiving. To be accepted, documents must be organised and accompanied by an inventory. Deliveries that have not first been registered will not be accepted. Therefore, you must contact the University Archives before planning and implementing an archive de
https://www.staff.lu.se/support-and-tools/records-management/archiving/deliveries-university-archives - 2026-07-14
Do you want to know about document management, registration and archiving? Sign up for one of our training courses. All training courses can be found in Kompetensportalen. All links go to training courses in Kompetensportalen. General“Att arbeta utifrån offentlighetsprincipen.” (Working with public access records – only in Swedish). Target group: All employeesWorking according to the principle of
https://www.staff.lu.se/support-and-tools/records-management/training-registration-and-archiving-documents - 2026-07-14
We have gathered links to additional information and support to facilitate your document management work. Links and supportRecords Management Plan in Klara Dialog, in Swedish (new tab).Guidelines for the disclosure of public documents.Guidelines for the handling of mail.Information about personal data and data protection (GDPR).Information about the registration of research contracts (in Swedish).
https://www.staff.lu.se/support-and-tools/records-management/links-and-support - 2026-07-14
Here you can find information about annual leave and how to apply for it. Travels to a countries subject to a Foreign Ministry travel advisory If you, during annual leave, travel to a country for which the Ministry for Foreign Affairs (MFA) has issued a travel advisory prior to your departure, and circumstances arise that prevent you from returning at the end of your annual leave, your subsequent
https://www.staff.lu.se/employment/annual-leave-leave-absence-and-sick-leave/annual-leave - 2026-07-14
The LU Glossary is intended to cover the English terminology needed to describe Lund University as a public institution of higher education. It complements the Swedish-English glossary provided by the Swedish Council for Higher Education. A | B | C | D | E | F | G | H | I | J | L | M | N | O | P | Q | R | S | T | U | V | WAacademic appointments board lärarförslagsnämnd, tjänsteförslagsnämndAcademi
Lund University generates scientific knowledge that increases our understanding of problems related to sustainable development and examines potential solutions and the undesirable effects the solutions may cause. Research plays a crucial role in advancing the frontier of knowledge regarding sustainability issues. Sustainability is important for Lund University and top of the classSustainability sh
Lund University must submit electronic material to the National Library of Sweden under the legal requirement of electronic legal deposit (eLD). Deposits are made through our eLD system, E-plikta. You may wonder how eLD is linked to other systems, such as document registration and e-archives, and ask yourself: “Am I to deposit the same document in several systems?” The short answer to that questio
https://www.staff.lu.se/support-and-tools/records-management/e-legal-deposit - 2026-07-14
Lund University strives to be a sustainable organisation and a driving force for sustainable development. As support in this work, there is an environmental management system that provides a systematic way to prioritise, implement and continuously improve our sustainability work. According to the Ordinance on Environmental Management at Public Authorities (SFS 2009:907) we are obligated to have an
Here you can find out about parental leave, childcare (vab) and how to apply for leave and parental allowance supplements. Register leave on time to get the correct salaryIn order for you to receive the correct salary at the end of the month, and to avoid a so-called salary debt arising, it is important to register absence in Primula that affect your salary in time. Care of children (vab) must be
All rail travel abroad is to be booked through the Danish rail travel agency, Togrejse. However, all air travel, airport transfers, rail travel connected with air travel and domestic rail travel are booked via BCD Travel. BookingYou book rail travel through Togrejse via a form. There are two forms. One for booking of tickets for 1-5 travellers, and one for group travel if 6 or more travellers.Reme
https://www.staff.lu.se/support-and-tools/business-travel/how-book-trip/rail-travel-europe - 2026-07-14
Domestic trains, flights, and accommodations should be booked through the university’s procured travel agency BCD Travel Sweden AB. On this page, you will find more information on how to proceed. All rail travel abroad is to be booked through the Danish rail travel agency, TogrejseOn this pageCustomer profileBookingBCD Travel mobile appChoice of mode of transport, travel class and accommodationSev
Published 20 December. This is the last LU news of the year. The next issue will be published on January 17, 2024. Merry Christmas and Happy New Year to you all! University-wide news Show more news On the University Management’s agenda Erik Renström, Vice-Chancellor"In times like these marked by so much uncertainty in the world, the upcoming festive season is a welcome break, allowing time for ref
https://www.staff.lu.se/category/lu-news-21-2023 - 2026-07-14
Published 6 December. University-wide news Show more news On the University Management’s agenda Susanne Kristensson, University Director"Like other LU organisations, the central administration faces financial challenges. These difficult times mean that we need to prioritise more carefully, review our ambitions and work more efficiently."Tougher times for everyone, including universities Current up
https://www.staff.lu.se/category/lu-news-20-2023 - 2026-07-14
Published 22 November. University-wide news Show more news On the University Management’s agenda Erik Renström, Vice-Chancellor"Lund University is monitoring developments in Israel, Gaza and the region with considerable dismay and concern. Lund University condemns all acts of terrorism and attacks on civilians wherever in the world they are perpetrated, and in all situations stands up for human ri
https://www.staff.lu.se/category/lu-news-19-2023 - 2026-07-14
Published 8 November. University-wide news Show more news On the University Management’s agenda Ann-Kristin Wallengren, Pro Vice-Chancellor“Is LU a culture university? Can everyone utilise the arts and culture in their activities? We will examine these questions at LU’s first major Culture Meeting on 24 November.”Tinder for cultural collaboration – LU’s first major Culture Meeting Current updates
https://www.staff.lu.se/category/lu-news-18-2023 - 2026-07-14
